We are seeking
a highly organized and detail-oriented Accounts Payable Specialist who is
fluent in both English and Mandarin and possesses strong proficiency in using
SAP software. This individual will play a vital role in our finance team,
ensuring accurate and timely processing of invoices, expense reports, and
vendor payments. The ideal candidate should have a solid understanding of
accounts payable principles, exceptional communication skills in both
languages, and a proven ability to work collaboratively in a fast-paced environment. (Company does not provide Sponsorship)
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Invoice Processing: Accurately process and code incoming invoices and expenses in compliance with company policies and procedures. Verify and match invoices with purchase orders and delivery receipts.
Vendor Communication: Collaborate with vendors to resolve invoice discrepancies, answer inquiries, and provide necessary documentation in a timely manner. Communicate professionally and effectively in both English and Chinese.
Payment Processing: Prepare and process vendor payments, ensuring accuracy and adherence to payment schedules. Reconcile vendor statements and maintain accurate payment records.
SAP Utilization: Utilize SAP software for entering, tracking, and reconciling accounts payable transactions. Leverage SAP functionalities to streamline processes and enhance efficiency.
Expense Reports: Review and process employee expense reports, verifying accuracy and compliance with company policies. Assist employees with expense-related inquiries when needed.
Month-End Activities: Assist in month-end closing activities, including preparing accruals, reconciling accounts payable balances, and generating reports for management review.
Compliance: Ensure adherence to financial and internal controls, policies, and procedures. Assist with audits and compliance reporting as required.
Collaboration: Work closely with cross-functional teams, including procurement, finance, and other departments, to address and resolve accounts payable-related issues.
Continuous Improvement: Identify opportunities for process improvement within the accounts payable function. Recommend and implement solutions to enhance efficiency and accuracy.
Qualifications:
Fluent in both English and Mandarin (verbal and written communication).
Bachelor's degree in finance, Accounting, or related field preferred.
Proven experience as an Accounts Payable Specialist or similar role.
Strong proficiency in SAP software is required.
Excellent organizational skills with a keen eye for detail.
Strong problem-solving and analytical abilities.
Ability to work independently and collaboratively within a team environment.
Knowledge of generally accepted accounting principles (GAAP) and accounts payable best practices.
Strong interpersonal skills and the ability to communicate effectively with vendors, colleagues, and management.
